Purchase Ledger Clerk


Posted: 07/10/2021

Hemel Hempstead

Full time

Optionis is the market-leading provider of accountancy, tax and umbrella employment solutions to contractors and small businesses within the UK. You will be joining a team of 450 staff, who represent highly successful brands such as Parasol, ClearSky, SJD Accountancy and Nixon Williams.

Through our brands, we specialise in managing tax, employment, accountancy and legislative compliance for the UK’s small businesses and contingent workforce – our solutions are market leading, and we’re always looking out for the best possible employees.


Role Summary

The Optionis Group is one of the UK’s most successful professional services companies, and we are looking for a Purchase Ledger Clerk to join our growing Finance department. As a Purchase Ledger Clerk, you will be given full training as well as the opportunity to study for a professional qualification such as AAT.

The Purchase Ledger Clerk will report into our Purchase Ledger Manager and assist the finance teams which support all of the brands within the Optionis Group.


Main Duties and Responsibilities:

  • Receiving, opening, logging & processing invoices within 72 hours
  • Getting department approval & checking against budget for all invoices
  • For invoices in query chase at least once a week including PLM, notify PLM if invoice not approved close to due date
  • Mailboxes to be checked daily – All emails to be acknowledged within 48 hours & replied to within 72 hours to advise action
  • Filing all paperwork, keeping to data protections clear desk policy
  • Providing PLM with summaries and notifying them to pay due invoices on time
  • Contacting creditors with questions or concerns about invoices
  • Contacting creditors for statements of accounts to check all records are up to date
  • Checking invoices are received when expected, chasing for copies if not received on time
  • Completing Aged Creditor report twice monthly, adding comments
  • Processing high volumes of expenses on a weekly basis and checking claims against the expense policy
  • Completing ADHOC finance tasks, payments, and emails
  • Covering for PLM when needed


Skills and Experience Required:

  • Experience within a transactional finance role is highly desirable
  • Knowledge of accounts payable and purchase ledger is highly desirable
  • A relevant University degree is highly desirable
  • Hands-on experience with accounting software is highly desirable
  • A personable individual with excellent communication skills and a great attention to detail
  • Proficiency with Microsoft Excel


Benefits Package: 

  • Clear career progression and development
  • An opportunity to enrol in AAT studies
  • Your Flexibility – we give our staff the ability to choose the way in which they work, be that fully from home, in an office or in an arrangement mixing the best of both
  • 23 days holiday per year (excluding bank holidays). As a special thank you for each completed year of service with the company you will receive an additional days holiday (up to a maximum of 28 days or pro rata equivalent)
  • Additional days off for Birthday and 100% attendance
  • Exclusive Discounts & Offers from ‘Savings Pal’ – UK’s Leading Benefits Platform
  • Private Medical Insurance
  • Dental Insurance
  • Pension
  • Dress down’ dress code
  • Free on-site parking
  • Tusker Car benefit scheme – salary sacrifice green CO2 capped
  • Free Mortgage service
  • Holiday Buy & Exchange Scheme
  • Gym Discount
  • Employee Assistance Programme
  • Eye Care Vouchers – Specsavers
  • The opportunity to earn vouchers for business referrals and reviews

Apply now

To apply, please upload your CV and Cover Letter and submit your details below.

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