Purchase Ledger Clerk


Posted: 05/01/2022

Hemel Hempstead

Full time

Optionis is the market-leading provider of accountancy, tax and umbrella employment solutions to contractors and small businesses within the UK. You will be joining a team of 450 staff, who represent highly successful brands such as Parasol, ClearSky, SJD Accountancy and Nixon Williams.

Through our brands, we specialise in managing tax, employment, accountancy and legislative compliance for the UK’s small businesses and contingent workforce – our solutions are market leading, and we’re always looking out for the best possible employees.


Role and Responsibilities:

The Purchase Ledger Clerk will report into our Purchase Ledger Manager and assist the finance teams which support all of the brands within the Optionis Group. Responsibilities will include but won’t be limited to:

  • Receiving, opening, logging & processing invoices within 72 hours
  • Getting department approval & checking against budget for all invoices
  • For invoices in query chase at least once a week including PLM, notify PLM if invoice not approved close to due date
  • Commuting to our Hemel Hempstead office once a week to process post / invoices
  • Mailboxes to be checked daily – All emails to be acknowledged within 48 hours & replied to within 72 hours to advise action
  • Filing all paperwork, keeping to data protections clear desk policy
  • Providing PLM with summaries and notifying them to pay due invoices on time
  • Contacting creditors with questions or concerns about invoices
  • Contacting creditors for statements of accounts to check all records are up to date
  • Checking invoices are received when expected, chasing for copies if not received on time
  • Completing Aged Creditor report twice monthly, adding comments
  • Processing high volumes of expenses on a weekly basis and checking claims against the expense policy
  • Completing ADHOC finance tasks, payments, and emails
  • Covering for PLM when needed


Skills and Experience Required:

  • Experience within a customer service / administrative role is highly desirable
  • Experience within a transactional finance position such as accounts payable or purchase ledger is highly desirable
  • Hands-on experience with accounting software is highly desirable
  • A personable individual with excellent communication skills and a great attention to detail
  • Proficiency with Microsoft Excel


Benefits Include:

  • Clear career progression and development
  • An opportunity to enrol in AAT studies
  • ‘Your Flexibility’ – we give our staff the ability to choose the way in which they work, be that fully from home, in one of our network of UK offices or in an arrangement mixing the best of both
  • Industry leading career development
  • 23 days holiday per year, rising to a maximum of 28 days (excluding bank holidays)
  • Additional days off for your birthday and 100% attendance
  • The option to buy and sell holiday
  • Exclusive discounts and offers from hundreds of retailers with the UK’s leading benefits platform
  • Private medical insurance and dental insurance
  • Company pension scheme
  • Company car scheme
  • Wellbeing benefits including discounted gym membership, in-house mental health support, mindfulness resources and confidential support 24/7

Apply now

To apply, please upload your CV and Cover Letter and submit your details below.

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